Volunteer Activities

CSBL Volunteer Activities

 

Type Time Date
Tree Pickup Day 7:30 a.m. to Early Afternoon A Mid-November Saturday – See Calendar

treepickup Join the group of able-bodied volunteers to head up into the woods to load trees from Weyerhaeuser Forests. Volunteers load trees into large farming dump trucks by walking behind the trucks and handing the trees up to volunteers in the trucks who stack them. The trees are pre-cut and lying beside the road, so we never need to leave the logging roads.

Volunteers may choose to drive themselves or carpool. Workers should be dressed for cold and wet weather including sturdy work shoes or boots. Gloves, safety goggles, and some rain gear are provided.

The day starts with a complimentary breakfast at a local restaurant at about 7:30 a.m. and includes light refreshment after the trees are loaded. Click here to view images from Tree Pickup Day.

Limited to 16 people. Those under 16 must have adult supervision.

Pre-registration and scheduling required. Contact us if you have any questions about volunteering!

 

Type Time Date
Put up cables, wires, trees, lights 9 a.m. – 12:30 p.m. & 6 p.m. – 8:30 p.m. Mid-November Sunday – Weds. & Friday See Calendar

Lights_Setup_20141220_100431 Help create the forest walkways and scene spaces by setting up the ceiling cable grids and wiring up trees to the grid following the presentation floor plan.

Those setting up the cable grids and wiring trees need the ability to climb a ladder. However, there is a lot of ground workers needed to sort and move trees around, assist folks who are on ladders, sweep, and perform many other ground-level activities.

All are welcome including women and youth 16 or older. Those under 16 can help if accompanied by an adult. Dress warmly as the venue is not heated. Sturdy shoes and gloves are suggested.

Click here to view images of Cable, Wires, & Tree Setup. Registration and scheduling required.

Important: Read Safety Procedures for Ladders and Scaffolding.

Important: Read Safety Procedures for Fork Lift and Scissors Lift.

Contact us if you have any questions about volunteering!

 

Type Time Date
Setup Day 9 a.m. – 3 p.m. Saturday, after Thanksgiving, See Calendar

Setup Day Biggest volunteer day of the season—200 volunteers needed! Bring your friends and join in the fun of this one-day setup of all the Christmas Storybook Land scenes!

Start at 9 a.m. with the unloading of the 11 semi-trailers jam-packed with all the Storybook Land scenery. Then volunteers find and place each piece of scenery or barrel in marked locations. After unloading the trailers, there is a short, well-deserved break for refreshments. Then volunteers head to a section and begin unloading the barrels and creating the scenes with the help of scene pictures and a section leader.

At noon a free spaghetti luncheon is served for all the wonderful volunteers, and then it is back to work to complete setting up scenes, putting lights on trees, adding backdrops, fencing and all the finishing touches that make Christmas Storybook Land come alive.

Youth from high schools, middle schools, scouts and other youth organizations are encouraged to participate. A volunteer work validation form is available for youth to receive community service hours.

As the Cascade Pavilion isn’t heated, dress warmly. Coat, hat, gloves, and sturdy shoes are recommended. Click here to view images from Setup Day.

Pre-registration and scheduling required. On arrival check in at sign-in table for name badge before participating.

Important: Read Set Up Day Guidelines and Safety Procedures.

Important: Read Safety Procedures for Ladders and Scaffolding.

Important: Read Safety Procedures for Fork Lift and Scissors Lift.

Contact us if you have any questions about volunteering!

 

Type Time Date
Fine Tune Scenes 9 a.m. – 12:30 p.m. & 6 p.m. – 8 p.m. Sunday to Weds after Setup Day, See Calendar

finetune Work on adding final touches to scenes—those little details that make the display extra special each year such as extra decorations and lights. Do minor scene repairs, cleanup, and sweeping.

Dress warmly. Pre-registration and scheduling required in order to volunteer for this activity.

Important: Read Safety Procedures for Ladders & Scaffolding

Important: Read Safety Procedures for Fork Lift & Scissor Lift

Contact us if you have any questions about volunteering!

 

Type Time Date
Greeter When Display is Open December (See Calendar for dates)
greeters Greeters are an important part of the Storybook Land experience. A head greeter who is a board member will train and work along with greeters. Being a greeter is a fun and a worthwhile way to celebrate the Christmas season each year!

  • Greeters welcome visitors at entrance
  • Greeters count and record the number of visitors
  • Greeters accept, count, and box food items which are donated to Fish for distribution to needy families in the local area.
  • Greeters are stationed in several locations throughout the venue to greet and assist visitors and safeguard the scenes.
  • Greeters operate the Grinch behind the scenes
  • Greeters are responsible for the safety of visitors including operation of a fire extinguisher, location of rest rooms and fire exits, and reporting of any injury.

A minimum of 12 greeters are needed for each shift at Storybook Land. As there are 36 shifts during the 2-week season, a minimum of 432 greeters are needed. See Event Calendar for dates. A shift lasts only 2-3 hours. Week nights shifts are 6:30-8:30 p.m. Weekend shifts are as follows: Shift 1: 10:00 am to 1:00 pm; Shift 2: 1:00 pm to 3:30 pm; Shift 3: 3:30 pm to 6:00 pm; Shift 4: 6:00 to 8:30 pm. Be sure to dress warmly as the building is not heated. Click here to see our Greeters gallery.

Pre-registration and scheduling required.

Read the Volunteer Guidelines before participating.

Contact us if you have any questions about volunteering!

Type Time Date
Costumed Characters Under Age 13 When Display is Open December (See calendar)

Children under 13 accompanied by an adult are invited to volunteer as roaming costumed characters at the event. A Release for Participation signed by a parent/guardian is required for each child as well as online Volunteer Registration by the parent/guardian. Children will work under the direction of the Costumed Characters Coordinator. All costumes are provided. Shifts are 2-3 hours.

An orientation for all Costumed Characters will be held at the Volunteer Open House in October (see calendar for date and location) to acquaint you with all the procedures and answer questions so the experience will be fun for all.

Pre-Registration and scheduling by the parent/guardian is required to participate. Also Parent Release for Volunteers Under 18 must be submitted to participate. Read Costume Character Guidelines before participating.

Contact us if you have any questions about volunteering!

 

Type Time Date
Elves & Costumed Characters When Display is Open December (See calendar)
CSBL Costumed Characters

Youth 13 to 17 and adults are invited to volunteer as roaming elves or costume characters at all shifts. Elves will walk around and mingle with the crowd so it important that they are welcoming, friendly, and speak and act appropriately at all times.

High School students are encouraged–Community Service Validation Forms are available. A Release for Participation signed by a parent/guardian is required for all minors (under 18). Elves work under the direction of an adult Head Greeter.

Adults (those 18 or over) must submit a Criminal Background Check Application. May take up to 3 weeks for processing.

All costumes are provided and shifts are 2 ½ to 3 hours. Elves are needed week nights from 6:30 to 8:30 p.m. Weekend shifts are as follows:

  • Shift 1: 10:00 am to 1:00 pm
  • Shift 2: 1:00 pm to 3:30 pm
  • Shift 3: 3:30 pm to 6:00 pm
  • Shift 4: 6:00 pm to 8:30 pm

An orientation for all Elves/Costume Characters will be held at the Volunteer Open House in October (see calendar for date and location) to acquaint you with all the procedures and answer questions so the experience will be fun for all. Click here to view Elves gallery.

Pre-registration and scheduling required to participate. Parent Release form Required to participate. Read Elf & Costume Character Guidelines before participating.

Contact us if you have any questions about volunteering!

 

Type Time Date
Santa & Mrs. Claus When Display is Open December (See calendar)

Mrs Santa Elfie Santa Dec 14 A visit with Santa and Mrs. Claus is the highlight of Christmas Storybook Land experience for children and adults too! So it is of paramount importance that Santa and Mrs. Claus be welcoming, friendly, and speak and act appropriately at all times. A background check is required of all Santa and Mrs. Claus participants.

All costumes are provided and shifts are short—usually 2 to 2 ½ hours. Santa and Mrs. Claus are needed week nights from 6:30 to 8:30 p.m. Weekend shifts are as follows:

  • Shift 1: 10:00 am to 1:00 pm
  • Shift 2: 1:00 pm to 3:30 pm
  • Shift 3: 3:30 pm to 6:00 pm
  • Shift 4: 6:00 pm to 8:30 pm

In addition, a special daytime crew is needed for 4 school tour days and senior citizens’ day the first full week of December.

An orientation for all Santas and Mrs. Clauses will be held at the Volunteer Open House in October (see calendar for date and location) to acquaint you with all the procedures and answer questions so the experience will be fun for all. Click here to view Santa, Mrs. Claus & Elves gallery.

Pre-registration and scheduling required to participate. Volunteer should read the Santa and Mrs. Claus Guidelines before participating. A background check is required of all Santa and Mrs. Claus participants.

Contact us if you have any questions about volunteering!

 

Type Time Date
HO and G-Scale Train Operators When Display Open December (see calendar)

trainoperator People who can operate either model HO scale or G-Scale train layouts and perform simple train maintenance are needed for all shifts—week nights and weekends. Experience with model trains preferred but not required; training will be provided as needed. Must be 16 or older or be accompanied by an adult.

Train operators are needed for week-night shifts from 6:30 to 8:30 p.m. Weekend shifts are as follows:

  • Shift 1: 10:00 am to 1:00 pm
  • Shift 2: 1:00 pm to 3:30 pm
  • Shift 3: 3:30 pm to 6:00 pm
  • Shift 4: 6:00 pm to 8:30 pm

In addition, a special daytime crew is needed for 4 school tour days and senior citizens’ day the first full week of December. Dress warmly as the venue is not heated. Click here to view images from the train setup.

Pre-registration and scheduling required to participate.

Contact us if you have any questions about volunteering!

 

Type Time Date
School Tour Helpers 9 a.m. – 3 p.m. December Tuesday to Friday (see calendar)

schoolhelpers A group of at least 20 fun-loving people who love children are needed to greet, monitor, and assist over 4,000 children safely through Christmas Storybook Land during four School Tour Days. See Event Calendar for specific dates.

School Tour Helpers greet the children and are responsible for the safety and comfort of all including operation of a fire extinguisher, location of rest rooms and fire exits, and reporting of any injury.

Helpers are equipped with an identification badge and flashlight. Tours usually run from 9 am to 3 pm but helpers can sign up for a morning or afternoon shift.  Daily potluck lunches allow helpers to gather and socialize. Dress warmly as the venue is not heated.

Click here to see the School Tour gallery

Pre-registration and scheduling required to participate. Read the Greeter Guidelines before participating.

Contact us if you have any questions about volunteering!

 

Type Time Date
Senior, Veterans, & Special Needs Citizens Day Helper 10 a.m. – 3 p.m. December Monday (see calendar)

seniorsday A group of at least 35 fun-loving, able-bodied people who can push wheelchairs are needed to greet over 500 seniors, veterans, and special needs citizens from assisted living facilities throughout the Willamette Valley on this one-day event.

Helpers assist with unloading visitors from vans and accompany or push visitors in wheelchairs through the venue. Those with the “gift of gab” who enjoy talking to older folks are especially welcomed. Our goal is to make every visitor feel special—for many this is the highlight of their Christmas season.

Guests enjoy a visit with Santa at the end of the tour and receive a small gift and packaged candy. Anyone wishing to donate items or funds to assist in providing senior gifts please contact us.

Helpers are equipped with an identification badge and flashlight. Tours run from 10 am to 3 pm but helpers can sign up for a morning or afternoon shift. A potluck luncheon allows helpers to gather and socialize. Wear your smile and dress warmly as the venue is not heated.

Click here to see images from the Seniors, Veterans and Special Needs Tours.

Pre-registration and scheduling required to participate. Read the Senior, Veterans, & Special Needs Citizens Volunteer Guidelines before participating.

Contact us if you have any questions about volunteering!

 

 

Type Time Date
Take Down Day 9 a.m. until done (usually 3 p.m.) December Saturday (see calendar)

Takedown Day 20141220_113332 Many hands are needed to carefully dismantle the Storybook Land scenes, pack them in cardboard bins, and load them into the ten semi-trailers for storage until next year. All Christmas lights are taken down, trees are removed, and the venue swept clean all in one day.

Work begins at 9 a.m. and usually concludes by 3 p.m. Come for whatever time you can and bring your friends! At noon workers are treated to a free lunch.

Youth from high schools, middle schools, scouts, and other youth organizations are encouraged to participate. A volunteer work validation form is available so youth may receive community service hours for their effort.

As the Cascade Pavilion isn’t heated, dress warmly. Coat, hat, gloves, and sturdy shoes are recommended.

Click here to view images from Take Down Day.

Pre-registration and scheduling required to participate. On arrival check in at the sign-in table to receive your name badge before participating. Read the Take Down Day Guidelines before participating.

Important: Read Safety Procedures for Ladders & Scaffolding

Important: Read Safety Procedures for Fork Lift & Scissor Lift

 

Contact us if you have any questions about volunteering!

 

 

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